Research & Academia
PeopleWith recruits, consents and retains participants remotely, and gives you the governance and data provenance funders now score. Name us in your application, and we run delivery from approval to final data.
It costs you nothing to submit an application with PeopleWith.
1,400
patients recruited within 5 weeks of approval
9,000
recruited and retained within 7 months
<1%
participant attrition
45%
lower recruitment cost than traditional methods*
Why recruitment decides funding
Assessors look hard at the recruitment plan, the data management plan and the governance approach. A strong question with a weak delivery plan rarely gets funded, and a funded study that misses recruitment ends in extensions.
<20%
of UKRI applications are now funded, as applications outpace budgets.
Nature (2025), UKRI award rates
56%
of NIHR HTA trials hit their final recruitment target. 32% needed an extension.
Walters et al., BMJ Open (2017)
85.7%
of primary care staff say they can't fit anything extra in.
PLOS One (2025)
Built for the funding bodies you apply to
The Academic Research Delivery Pack runs your project from set-up to completion as one system, so you can describe delivery with evidence rather than assertion.
NIHR
NIHR research programmes
A credible, costed recruitment plan for primary care studies, with near-real-time dashboards for every site and work package.
UKRI / MRC
UKRI and MRC
A named governed platform in your data management plan, with automated metadata recording every action for auditable provenance.
Data management plan
Data sharing
Innovate UK
Biomedical Catalyst
Population-scale recruitment and coded, analysis-ready data for innovation projects that need real-world evidence.
SNOMED CT
ICD-10/11
FHIR
What you get for your application
01
Data management plan wording
Ready-to-use text describing the platform, governance and data provenance for your DMP.
02
Letter of support
A letter confirming PeopleWith's role in delivering your study.
03
Costed proposal
Recruitment costs benchmarked using SoECAT and AcORD, ready for your funder's budget template.
04
Recruitment and retention plan
A delivery plan built around remote recruitment across IM1-connected GP systems, with IID3 as evidence.
Include PeopleWith in your application for free.
It costs you nothing to submit an application with PeopleWith. It may cost you the grant if you don't. Book a 30-minute call and we'll map your study and give you the wording.
Book a discovery call →
How remote recruitment works
Practice staff only handle the steps their role requires. Everything else is automated and recorded in one continuous evidence trail.
01
Set up governance
A roadmap signposts the exact pathway for your project: DPIA, DSA, REC and protocol in one place.
02
Activate sites
Practice teams are briefed automatically in plain language and trained remotely. No travel, no onsite set-up days.
03
Identify & invite
Eligible patients are identified and invited remotely through IM1-connected GP systems.
04
eConsent
Consent is captured digitally and managed to scope, with every interaction recorded.
05
Capture & retain
The patient app captures continuous data, and built-in patient support keeps participants engaged.
06
Deliver data
Clinical-grade, coded data with full provenance, shared on a permission basis through live dashboards.
Proven in live research · IID3
IID3 ran across practices on all IM1-connected systems. Recruitment started within weeks of approval, and attrition fell from 40% to under 1%.
Day 35
31 sites
actively recruiting
Week 5
1,400
participants recruited
Month 7
9,000
recruited and retained
Throughout
298%
faster recruitment vs. baseline
Governance built in
Guided roadmap covering UK GDPR, ICO, ethics and consent
Governance professionals review every project before go-live
Permission-based access with a complete audit trail
Analysis-ready data that meets funder data-sharing requirements
Governance-assured statement
“The dataset is available to an approved research team for an approved research project, under a documented legal and governance framework, with appropriate security, access controls, researcher obligations and controls on outputs.”
Questions research teams ask
How can we improve participant recruitment in primary care studies?
Most primary care studies fall behind because practice staff have to search, invite and chase patients manually. PeopleWith identifies and invites eligible patients remotely through IM1-connected GP systems and captures consent digitally, so practice staff only handle the steps their role requires. In IID3 this recruited 1,400 participants within 5 weeks of approval.
Can PeopleWith be named in an NIHR or UKRI application?
Yes. We provide data management plan wording, a letter of support and a costed proposal so you can name PeopleWith as your governed delivery platform. This strengthens the operational sections assessed by NIHR, UKRI, MRC, Innovate UK and other funding bodies within the UK and Ireland.
Does it cost anything to include PeopleWith in a grant application?
No. It costs you nothing to submit an application with PeopleWith. Platform costs are included in your costed proposal and only apply if your study is funded.
Which GP systems does PeopleWith work with?
PeopleWith works across IM1-connected GP systems: EMIS, TPP SystmOne and Vision. One workflow runs across all of them, so practices on different systems follow the same process.
How are recruitment cost savings calculated?
The 45% lower recruitment cost is benchmarked using SoECAT and AcORD against traditional recruitment methods. You can estimate the saving for your own study with the value calculator on our homepage.
What data can we collect from participants?
Each participant has one research-ready profile combining electronic health records, additional clinical data, patient-generated health data captured through the app, and patient experience data such as PROMs and PREMs. Data is coded to SNOMED CT and ICD-10/11.
How is participant data governed?
Governance is built into the platform. A guided roadmap covers UK GDPR, ICO, ethics and consent; governance professionals review every project before go-live; and access is permission-based with a complete audit trail.
Your next application starts here
Book a 30-minute discovery call. We'll map your study, show you the platform, and give you the wording to name PeopleWith in your data management plan.
Book a discovery call
Book a discovery call →
✓ A walkthrough built around your study
✓ Application wording for your DMP
✓ A costed proposal for your funder
Sources: Nature (2025), UKRI award rates; Walters et al., BMJ Open (2017), review of 151 NIHR HTA trials; PLOS One (2025), survey of primary care staff. IID3 figures from live PeopleWith delivery. *45% lower recruitment cost benchmarked using SoECAT and AcORD. 298% faster recruitment vs. baseline in IID3.
*Governance-assured statement:
“The dataset is available to an approved research team for an approved research project, under a documented legal and governance framework, with appropriate security, access controls, researcher obligations and controls on outputs.”